When you’re feeling sick and can’t come to work, it’s okay to let your boss or your teacher know. A good way to do this is by writing a letter asking for time off because of your sickness. Your company or school may have rules about taking time off because of being sick, so it’s a good idea to talk to your HR department or teacher to understand what they are.
In most cases, you’ll only be able to take time off because of sickness after working for a certain amount of time at the company. If you’re going to be sick for a long time, you might have to show your boss a certificate from a doctor or medical professional.
When you write your letter, make sure to explain what’s wrong and how long you think you’ll need to be away from work. You may also need to give some proof, like medical papers, to support your request. Some companies will give you a certain number of days off with pay when you’re sick.
Every company or School has different way in how they want you to let them know when you can’t come to work. Some might want a formal email, while others might be okay with a phone call or a message. You should also think about how the company keeps track of time off and leave. You might need to update the records so they have the right information.
How to Write Sick Leave Letter
When you’re feeling sick and can’t come to work or school, it’s important to let your boss or yourteacher know. The best way to do this is by writing a sick leave letter. You can write this letter in an email or on paper, but make sure to follow some basic rules so that it looks professional.
Here’s what you need to know to write a sick leave letter:
- Get the right format:
Your letter should look neat and professional. Use a font that’s easy to read, like Times New Roman or Arial, and make sure the margins are about one inch on all sides. - Add the date:
Write the date you’re sending the letter at the top left-hand corner of the page. - Address the recipient:
Write the name and title of the person you’re sending the letter to, along with their office address. - Start with a greeting:
Use a formal greeting like “Dear Mr./Ms. [Name].” - Write the body of the letter:
Explain why you’re writing the letter and how long you’ll be away from school or work. Let them know if you’ll still be available to answer questions or work on anything while you’re out. If your doctor gave you a note, mention that too. - Say thank you:
Express your gratitude for your teacher’s or boss’s understanding. - Close the letter:
End the letter with a closing like “Yours truly,” “Best wishes,” or “Sincerely.” - Sign the letter:
If you’re writing an email, just type your name. If you’re printing and mailing or hand-delivering the letter, add a signature. - Include any extra documents:
If you have a note from your doctor, include it with the letter.
Remember, a sick leave letter should be short and to the point. Don’t go into too much detail about your illness, and make sure to keep it professional.
Tip Writing Sick Leave Letter for Office
If you’re feeling sick and need to take a break, here’s what you need to know about asking your boss for a sick day.
First, check with your company to see if they have a specific way they want you to ask for a sick day. They may have a template or some guidelines for you. If not, here’s what to include in your email or letter:
- The name or job title of the person you’re sending it to
- Your name and job title
- The dates you need off
- The reason for your request
- Any medical proof you need to show (if your company requires it)
- Mention that you haven’t used all your sick days yet
- Your signature
When you send an email, make sure the subject line is simple, like “Request for Sick Day”. Include your full name and job title so there’s no confusion. Keep the email professional and just stick to the facts, no need to go into too much detail.
Here are some tips to keep in mind before you send the email or letter:
- Let your boss and HR know as soon as possible, ideally on the first day you’re feeling sick.
- Follow your company’s usual process for asking for a sick day. If you’re not sure what to do, ask HR for help.
- Let your coworkers know if your absence will affect them.
- If you’re not feeling well enough to send the email yourself, ask a family member or friend for help.
- If you’re going to be out for more than one day or have a lot of meetings, set up an automatic email reply so people know you’re out of the office.
Sick Letter Sample from Parent/Student to Teacher
Sick Leave Application from Parent to Teacher
Dear [Teacher’s Name],
I am writing to inform you that my son, [Student’s Name], is feeling unwell and will not be able to attend school for the next few days. [He/She] has been experiencing [list symptoms, such as a fever, headache, or nausea]. After consulting with a doctor, [he/she] has been advised to take some time off to recover.
I kindly request that [he/she] be granted a sick leave for [number of days] starting from [start date]. I will make sure to keep you updated on [his/her] condition, and [he/she] will make up for any missed assignments upon [his/her] return to school.
Thank you for your understanding and I hope you can grant my request for [his/her] absence.
Sincerely,
[Your Name]
Sick Leave Application from Student to Teacher Due to Fever
Dear [Teacher’s Name],
I hope this letter finds you well. I wanted to let you know that I wasn’t able to come to school yesterday because I was feeling really sick with a fever. I had to stay home to rest and get better.
Can you please approve my absence for yesterday? I promise to catch up on any missed work and make sure I’m all caught up.
Thank you for your understanding and I hope to see you soon!
Sincerely,
[Your Name]
Not Feeling Well Leave Letter from Student to Teacher
Dear [Teacher’s Name],
I hope you’re doing well. I wanted to let you know that I’m not feeling so great today. I have a really bad stomach ache and took some medicine, but it hasn’t helped. I couldn’t sleep all night because of the pain.
I was wondering if I could take the day off to go to the doctor and get checked out. I really don’t want to miss school, but I need to make sure I’m feeling better soon.
Thanks for your understanding and I hope to see you soon!
Sincerely,
[Your Name]
Suffering from a cough/fever/stomach pain since last night
Dear [Principal’s Name],
I hope this letter finds you well. I am writing to let you know that my child, [child’s name], who is a student in [class and section] with roll number [roll number], is not feeling well. [He/She] has been suffering from a cough/fever/stomach pain since last night.
I would like to request a sick leave for [child’s name] for today, [date], so that I can take [him/her] to the doctor for a check-up.
Thank you for your understanding and I hope [child’s name] will be feeling better soon.
Sincerely,
[Parent’s Name]
Need to Go to the Doctor
Dear [Teacher’s Name],
I hope this letter finds you well. My child, [child’s name], who is a student in [class and section] with roll number [roll number], is feeling unwell today and needs to go to the doctor for a check-up.
I kindly request that [he/she] be granted a sick leave for today, [date], so that [he/she] can receive the necessary medical attention.
Thank you for your understanding and I hope [child’s name] will be feeling better soon.
Sincerely,
[Parent’s Name]
Sick Letter Sample Template for Office
Simple Sick Leave Letter for Office
Dear [Recipient’s Name],
My name is [Your Name], and I am a [Job Title] in the [Department]. I am writing to inform you that I will not be able to come into work starting on [Date] due to health reasons.
I have been experiencing a fever, and it might be something contagious. My doctor has advised me to take [Number of Days] days off for rest and home treatment.
I would like to inform you that I have [Number of Sick Days] left for this year.
I have attached a medical certificate that attests to my condition and my doctor’s recommendation.
I kindly request that you grant me these sick days and let me know if you need any additional information.
Thank you for your understanding and consideration.
Sincerely,
[Your Name]
Simple Sick Leave Letter to Manager
Dear [Name of Manager],
I am writing to formally request a day off from work due to illness. I am currently experiencing symptoms of fever, flu, and cough and feel it is in my best interest to take some time to rest and recover.
I understand that this may cause some inconvenience, and I apologize for any trouble this may cause. I would be happy to provide any additional information or assistance needed to ensure a smooth transition during my absence.
Thank you for your understanding and I look forward to returning to work soon.
Sincerely,
[Your Name]
One Day Sick Leave Letter for Office
Dear (Recipient’s Name)
My name is (Your Name), and I am a JOB_DESCRIPTION in the DEPARTMENT. I regret to inform you that I am unable to come to work today, DATE, due to illness/medical appointments/ my child being sick. I still have X number of sick days remaining for this year.
I would be grateful if you could grant me this sick day. If you need any further information, please let me know.
Thank you for your understanding.
Sincerely,
(Your Name)
Sick Leave Because High Fever for Office
Dear (Recipient’s Name)
I hope you’re doing well. My name is (Your Name), and I work in the DEPARTMENT. Unfortunately, I won’t be able to come into the office today because I’m not feeling great. I have a high fever, a cough, and the flu, and I need to go see a doctor to get some medicine.
If I feel better tomorrow, I’ll come back to work. If not, I’ll let you know through email.
Thanks for your understanding.
(Your Name)
(You can also include your phone number and email so the recipient can reach you if needed)
Sick Leave Letter because of Viral Infection for Office
Dear Mr./Mrs. {Recipient’s Name},
I hope this email finds you well. I am writing to inform you that I will not be able to come to the office today as I am feeling unwell and have been diagnosed with a viral infection by my doctor. I have been advised to take {X days} of rest to fully recover.
I have arranged for {colleague name} to take care of my ongoing tasks and responsibilities while I am away. I will be available via email for any urgent matters.
Please find attached a doctor’s note for your reference.
Thank you for your understanding and support.
Best regards,
{Your Name}
