So you just had a really cool job interview and you’re thinking of sending a thank you note to show your appreciation. That’s a great idea. But you might be feeling a bit unsure about what to include and how to send it. Don’t worry, I got you!
In this note, you want to let the people you interviewed with know how much you appreciate their time and how excited you are about the opportunity. You want to make sure the letter is strong and makes a lasting impression.
Here are some tips on what to say and what not to say in your note, along with some email examples. And don’t forget why sending a thank you note is important. It helps you keep a positive image in the eyes of your potential employer. Let’s get started on writing the perfect thank you note.
Why are thank you note important?
When you’re applying for a job, you’re competing against a lot of other people. Just getting an interview is a big accomplishment. And even when you get an interview, the company still talks to a bunch of other people before making a decision.
There are many reasons why sending thank-you notes is important. It’s not just good manners, but it also lets you show that you care about the job and that you were paying attention during the interview.
Thank you notes can also do the following things for you:
They make you stand out.
That’s why it’s important to make the best impression you can. Sending a thank-you email after your interview is a great way to show that you’re interested, motivated, and professional.
Not only that, but it also gives you a chance to clear up any misunderstandings from the interview or share more information. And even if you don’t get the job this time, the people you talked to might remember you for future opportunities.
Send a thank you email within 24 hours of the interview, while the interviewer still remembers you. Keep it short and talk about specific things you talked about during the interview.
For example, if the interviewer talked about their hometown, you can mention it in the email and even make a funny reference to it. This shows that you were paying attention and that you’re willing to put in effort to stand out.
They show that you know good manners.
Sending a thank you note can show that you also know other good manners like standing up when someone enters the room, not chewing gum, holding doors open, being on time, and dressing nicely.
They show that you’re still interested in the job.
A thank you note is a way to show that you’re still interested in the job and the company. It’s a way to say thank you for their time and to show that you know how to be polite. On the other hand, if you don’t send a thank you note, it might seem like you’re not that interested in the job.
When to send thank you message?
So when should you send this thank you email? It’s best to send it within 24 hours after the interview. This gives you some time to think about the interview and write a thoughtful email.
Don’t rush it! Taking your time to write a good email is always better than sending a quick, not so great one. And remember, a well written email can make a big impact and leave a great impression.
Who to write a thank you letter to.
When it comes to writing a thank you letter after an interview, it’s important to know who to send it to. Here’s what you need to know:
- If you had a one-on-one interview, send the thank you email to the person who interviewed you. They may not be the same person who set up the interview, so make sure you have the right person’s email.
- If you had an interview with two or more people at the same time, you can send one email to all of them, or you can write separate emails to each person if you had a personal connection with them.
- If you had multiple interviews with different people in the same company, make sure to send a separate thank you email to each person you talked to for a while.
Sometimes, you might not have an email address for each person. In that case, you can try to find them on LinkedIn or try to guess their email based on the company’s email structure. For example, if the email of someone named Robert Woo is robert.woo@company.com, then you can guess that other coworkers’ emails might be their first initial and last name @company.com.
What to Consider When Writing Thank You Note
To create an effective thank you email after an interview, one should consider the following points:
- Subject Line: Keep the subject line simple, for example, “Thank you for the interview” or include your name to make it personalized.
- Personal Greeting: Address the interviewer by name, based on how you addressed them in the interview.
- Formatting: Avoid using slang, emojis, and foul language. Keep the email professional and appropriate for the workplace.
- Note of Appreciation: Start with a thank you and express gratitude for the opportunity to interview. Personalize the email by referencing a discussion from the interview.
- Recap of Qualifications: Reinforce how your experience can resolve an issue or opportunity discussed in the interview. Show how you can provide value to the company.
- Express Interest: Mention your continued interest in the job and reiterate your enthusiasm to join the company.
- Genuine Tone: The thank you email should sound like a sincere expression of gratitude and not like a template.
Thank You E-mail Template
Simple Thank You E-mail after Interview
Hey [interviewer’s name],
It was great to meet you today and talk about the [role you applied for] job at [company name]. I really think it’s the perfect job for me because of my experience with [your experience].
Let me know if you have any other questions. Thanks again for taking the time to chat with me about this cool opportunity.
Best,
[your name]
Post Interview Thank You E-mail Template
Subject: Thank You Note from [your name] | [job title] Interview
Dear [name],
I just wanted to say a big thank you for meeting with me yesterday and talking about the [job title] position at [company name]. I really appreciated getting more information about what the job would be like and what the company does.
I’m even more excited about the job now that I know more about it! I think my [your skills] would be a great match for the role and I’d love to use them to help [company name].
Let me know if there’s anything else you need from me or if you have any other questions. I look forward to hearing back from you!
Thanks again!
Best,
[your name]
Second Interview Thank You Note Template
Subject: Round Two Interview Thank You
Dear [name],
Thanks for taking the time to chat with me again about the [position]. I really enjoyed learning more about [something you discussed at interview] and I’m excited at the prospect of helping your team with it. If you need any more information from me, or if you have any questions, please don’t hesitate to reach out.
Best,
[your name]
A Standout Interview Thank You Letter
Dear [name],
I hope this email finds you well. I wanted to express my gratitude for taking the time to meet with me yesterday. It was a pleasure to hear about your journey at [company name], especially being the [best employee of the month], and your vision for the company in the coming years.
In reference to our discussion about [something you discussed], I have attached a brief presentation that outlines my preliminary thoughts on how to improve [revenue/performance]. I would be more than happy to continue the conversation if you find it useful.
I have a strong appreciation for the unique and dynamic atmosphere at [company name], and I am eager to be part of such an innovative, driven, and passionate team. If there is anything else I can provide to assist with your hiring decision, please don’t hesitate to reach out.
Best Regards,
[your name]
Generic Thank You Note
Dear [Interviewer’s Name],
I wanted to take a moment to thank you for taking the time to meet with me yesterday. Our conversation was both enlightening and enjoyable, and I appreciated the opportunity to learn more about your experiences at [Company Name].
I was particularly impressed by the exciting plans and growth you shared with me for the future of the company. Your passion for your work is truly inspiring, and I am eager to be a part of such a dynamic team.
Once again, thank you for considering me for the role at [Company Name]. I believe our conversation has opened up the possibility of a positive and productive collaboration, and I look forward to continuing the conversation and exploring ideas for the company’s success.
Please let me know if there is anything else I can provide or if there are any further steps I should take.
Best regards,
[Your Name]
Long & Professional Thank You Note
Dear [Interviewer’s Name],
I hope this email finds you well. I wanted to take a moment to express my gratitude for the opportunity to meet with you yesterday and discuss [company name]’s [position or project you interviewed for]. It was truly a pleasure to hear more about the company’s goals and how I can potentially contribute to its continued success.
I was particularly impressed by [something you learned in the interview that impressed you]. This [aspect of the company or project] really aligns with my own [professional goals or values], and I am excited at the prospect of joining [company name] to help [achieve the goals discussed in the interview].
I also appreciate the time you took to share your own experiences at [company name], as well as your insights into the [position or project]. Your [positive characteristic or qualities of the company or project] are truly inspiring, and I believe I would thrive in such a dynamic and innovative work environment.
I wanted to follow up on our conversation about [specific topic discussed during the interview]. Attached, please find a document that expands on my thoughts and ideas about [topic discussed]. I would be more than happy to schedule another call to discuss this in greater detail and hear your feedback.
Thank you again for considering me for this opportunity. I look forward to the next steps and the possibility of joining your team.
Best regards,
[Your Name]
